Organizations want the same: hassle-free planning without daily chaos, and at the end of the month 100% sure of an accurate payroll calculation. Only… in practice, there is often a gap between planning, execution, and payroll.
On paper, it seems workable: a planning tool, an app for registration, an HR system, and somewhere still Excel to "make it all add up." In reality, this leads to double work, differences in interpretation, missing context, and discussions about hours, travel, and allowances.
The solution is one integrated flow where each step logically builds on the previous one:
master data → planning → mobile time registration → approval → ERP post-calculation → payroll processing according to collective labor agreement and company rules.
That is exactly where SOLUTIO and VIRO make a difference together.
1. Start with accurate master data:
one version of the truth
Hassle-free planning starts with reliable basic data: employees, contracts, schedules, competencies, materials, customers, and projects. In an integrated platform, that information automatically comes in via API from your ERP or other source systems.
Why this is crucial for planning and payroll calculation
no manual double input
HR and planning work with the same data
changes in ERP are immediately visible in the planning
fewer "but for us it's different" discussions
If your planning starts from correct master data, you lay the foundation for accurate time registration and a correct payroll closing.
2. Planning software that goes beyond just shifting: SOLUTIO makes planning executable.
Once master data is correct, planning should primarily be one thing: realistic and executable. SOLUTIO converts data into a plan that takes into account the real operational world.
GANTT PLANNING: control over phases, lead times, and dependencies
Project leaders plan phases, dependencies, and lead times. If something shifts, you immediately see the impact. This way, you avoid guesswork and gain predictability in your planning.
REQUEST PLANNING: planning in advance instead of putting out last-minute fires
Teams can make requests in advance for people, materials, or capacity. This creates a prepared plan, not a plan that starts over every morning.
OPERATIONAL PLANNING: people, materials, and subcontractors in one plan
This is where the real work happens: employees, machines, materials, and subcontractors in one visual planning board. Conflicts and overlaps become immediately apparent.
What you gain operationally
fewer calls, emails, and "where are you now?"
faster rescheduling in case of illness or absence
everyone looks at the same plan
planning forms the basis for correct registration and approval
3. Mobile time registration and digital work order: registration follows reality
A plan is only as strong as its execution. Therefore, it is mobile time registration (and proof/context) essential to avoid later issues with payroll calculations.
With the Mobile app from SOLUTIO employees register these items on-site:
start and end times, breaks
movements, mobility, and costs
digital work orders with comments
photos of completed work
checklists, measurement sheets, materials
safety registrations and mandatory documents
Important: everything is automatically linked to the correct task, day, and employee. You therefore get context with the time registration, which prevents endless "why is this like this?" discussions.
No mobile app possible? SOLUTIO can also connect with track & trace systems, time clocks, and external registration tools.
Result
fewer forgotten or incorrect registrations
no loose notes or filling in later
registration aligns with the planning and reality
4. Approval of performances: deviations visible before they become payroll issues
Going to payroll calculation without worries only works if you don't discover discrepancies at the end of the month. In an integrated flow, the approval happens with context:
Managers see:
what was planned
what was recorded
where the discrepancies are (hours, mobility, task, material,…)
Why this makes such a difference
errors are corrected immediately
clear responsibility per team/project
no surprises at payroll closing
Approval is not an administrative step here. It is the "quality control" that makes your payroll predictable.
5. ERP post-calculation: costs and performance remain aligned
After approval, the data automatically goes back to the ERP or other systems for post-calculation:
correct hours per project
consumed materials
mobility and costs
realistic post-calculation and project margins
What this yields
fewer manual corrections
faster financial closing per project
planning, execution, and costs remain aligned
6. VIRO: automatic payroll calculation according to collective labor agreement and company rules
Here comes the biggest gain for those who want to work "carefree": the approved performances go to VIRO, where payroll processing no longer depends on interpretation.
VIRO:
automatically applies collective labor agreement rules and company rules toe
calculates overtime, night, weekend, and holiday premiums
supports multiple contract types, entities, and complex scenarios
supports multiple contract types, entities, and complex scenarios
exports payroll data to social secretariat or payroll flow
Operational and HR advantage
HR does not need to interpret, only to verify
fewer questions from employees
every month predictable same result: correct, reproducible, compliant
That is what people mean by "being sure of the final payroll calculation".
What you really gain with one platform: hassle-free planning up to payroll
When planning, registration, approval, post-calculation, and payroll calculation form one flow, you achieve peace.
fewer transfers between separate tools
fewer errors due to manual intermediate steps
faster response to changes
clarity for planning, recruitment, and HR
predictable payroll, without monthly fires
One platform is not a nice-to-have. It is the shortest path to hassle-free planning and correct payroll calculation, every month again.